A repeatable documentation lifecycle

The BADS Methodology: from discovery to delivery — without documentation chaos.

BADS is a practical methodology that standardizes how Business Analysts capture intent, translate it into build-ready requirements, and keep documentation accurate as delivery evolves. It strengthens agile, hybrid, and traditional teams without forcing a process change.

✓ Standard artifact types & minimum fields
✓ Traceability from intent → build → test
✓ Quality gates that reduce rework
Built for real delivery: works with Scrum, Kanban, SAFe, PMI, and hybrid teams — because it standardizes artifacts, not ceremonies.

Documentation lifecycle

BADS organizes documentation into a repeatable flow that you can apply to any initiative — small enhancements, large programs, new products, or platform migrations.

Phase 1

Discover

Establish clarity fast: the problem, the context, the stakeholders, and what success looks like. Discovery documentation prevents misalignment before requirements expand.

  • ✓ Problem statement & objective
  • ✓ Stakeholder map & roles
  • ✓ High-level scope, assumptions, constraints
  • ✓ Context diagram / current-state snapshot
Phase 2

Define

Convert intent into build-ready documentation: requirements, scenarios, rules, and acceptance criteria that teams can estimate, implement, and test with confidence.

  • ✓ Business & functional requirements
  • ✓ User stories + acceptance criteria
  • ✓ Business rules & edge cases
  • ✓ Process models (future state) & data definitions
Phase 3

Deliver & Evolve

Keep documentation aligned to decisions, changes, and what’s actually shipped — so it remains usable after go-live and supports training, audit, and future enhancements.

  • ✓ Decision log with rationale
  • ✓ Change log + impact assessments
  • ✓ Traceability updates (need → requirement → test)
  • ✓ Release notes & operational handoff artifacts

Artifact types (what BADS standardizes)

BADS standardizes the artifacts teams rely on — so documentation is consistent across projects, analysts, and stakeholders. You can tailor the depth based on risk and scope, but the structure stays recognizable.

Intent

Problem, vision & scope docs

These artifacts define why the initiative exists, what success means, and what is in/out of scope — before detailed requirements begin.

  • ✓ Problem statement & objectives
  • ✓ Success measures / KPIs
  • ✓ Scope boundaries & assumptions
  • ✓ Stakeholder map & communication needs
Build

Requirements & scenarios

Requirements must be unambiguous and testable. BADS emphasizes acceptance criteria, edge cases, and business rules to reduce rework.

  • ✓ User stories + acceptance criteria
  • ✓ Business rules & validations
  • ✓ Use cases / scenarios (happy + exception)
  • ✓ Non-functional requirements
Explain

Process, decisions & traceability

Documentation should explain how work flows, what changed, and why decisions were made — while keeping traceability intact.

  • ✓ Process flows / swimlanes
  • ✓ Decision log & change log
  • ✓ Impact assessments
  • ✓ Traceability matrix / linkage map

Minimum fields & quality gates

BADS does not force bureaucracy. It sets a “minimum viable documentation” baseline and a few quality gates so teams can move fast without losing clarity.

Discover standards

What must be true before “requirements”

Before you write stories, your initiative should have documented clarity on intent, stakeholders, and boundaries. If these aren’t written down, teams will fill the gap with assumptions.

  • ✓ Clear problem statement and objective
  • ✓ Scope boundaries (in/out) + assumptions
  • ✓ Stakeholders and decision owners identified
  • ✓ Success measures defined (how you’ll know it worked)
Define standards

Requirements must be testable

BADS requires that requirements can be validated. Acceptance criteria, edge cases, and business rules are not optional when risk is real.

  • ✓ Each requirement has a unique ID and owner
  • ✓ Acceptance criteria includes happy + exception paths
  • ✓ Rules/validations documented (not “tribal knowledge”)
  • ✓ Dependencies, data sources, and constraints captured
Deliver standards

Documentation stays current

If documentation is not updated as decisions change, it becomes a liability. BADS includes lightweight practices that keep it usable post go-live.

  • ✓ Decision log updated with date + rationale
  • ✓ Change log includes impact assessment
  • ✓ Traceability maintained (need → requirement → test)
  • ✓ Release notes / handoff artifacts captured
How to tailor

Scale the rigor to match risk

BADS is designed to flex. A low-risk enhancement might need fewer artifacts; a regulatory or data-heavy initiative needs more structure. The format stays consistent either way.

  • ✓ Choose depth based on scope + compliance needs
  • ✓ Keep naming and structure consistent
  • ✓ Use a standard quality checklist
  • ✓ Align stakeholders on “minimum acceptable documentation”
Want your team to produce consistent documentation?
Use BADS Team Certification to align analysts on one standard — and use Consulting to implement quality gates, artifact reviews, and tailored documentation playbooks.